Finance

The cost of holding a EUROMECH Colloquium should be kept low; only in this way can a suitable number of Colloquia be held each year. The EUROMECH Council has no funds which can be used to meet the cost of organizing the meeting (postage, secretarial work, paper, hire of rooms, badges, refreshments, etc.), and it is hoped that whenever possible the host institution will bear some of these costs. A contribution to expenses of organization is also normally included in the registration fee.

The Council asks the Chairperson of each EUROMECH Colloquium to include, as a part of the full registration fee, three units of the annual subscription for each participant who is not a member of EUROMECH. This is additional to the amount which the Chairperson charges in order to cover local costs, and is to be paid by the Chairperson to the Treasurer of EUROMECH within one month after the Colloquium. In order to be entitled to the reduction in registration fee all members of EUROMECH should identify themselves as such on the registration form. At the registration desk the membership card or the member number may be required for identification. In some cases scientists attending a Colloquium may be in possession of a voucher, which also entitles them to the reduced registration fee. This voucher should be taken by the Chairperson and returned to the Treasurer. In all announcements the two categories of registration fee should be indicated as follows: (I) Non-member, the full registration fee and (II) Member, the reduced registration fee.

Participants are mostly expected to cover their own travel and subsistence expenses, but the Council would be grateful for any support which a Chairperson is able to obtain from local, national or other sources, and which he/she can use where needed.

Some Chairpersons of Colloquia have been able to obtain grants from bodies in their own countries to meet the cost of receptions and entertainment of participants. This is of course welcome, but no Chairperson should feel obliged to provide social hospitality. Good fellowship is not incompatible with simplicity in the arrangements.